Alexi-Assistant Privacy Policy

Last updated: October 1, 2026

This policy explains what information the Alexi-Assistant app ("Alexi-Assistant", "we", "us") collects, why, where it goes, and the choices you have. Alexi-Assistant is provided by MY PRIME SQUAD LLC, 132 Elm Branch Rd, St Johns, FL 32259, USA. This policy is written for users in the United States.

1. The short version

No account needed. You don't sign up, and we don't ask for your name, email, or password.
Recording is always your choice. Alexi-Assistant only uses the microphone when you start it: to record a meeting, or to set up voice recognition.
Alexi-Assistant records conversations, including other people's voices. Its recordings and transcripts contain what everyone in the meeting said, not just you.
Speech-to-text runs on your phone. Your phone's built-in speech recognition turns audio into text.
Some meeting data is sent to our server to tell speakers apart, name them, and keep a backup copy of your transcripts. Section 4 lists exactly what.
Backups go to your own cloud (iCloud or Google Drive), encrypted before they leave your phone. We can't read them.
We don't sell your data, show ads, or use your meetings to train AI models.

2. Your responsibility when recording

Several US states (including California, Florida, Illinois, Maryland, Massachusetts, Pennsylvania and Washington) require everyone in a conversation to agree before it is recorded. Before you start recording, you must tell the other participants and get their consent where the law requires it. Alexi-Assistant is a tool; you are responsible for how you use it.

The app reminds you to get everyone's consent before each recording. You can choose "Don't remind me again", and turn the reminder back on in Settings → Recording.

3. What stays on your phone

Data	What it's used for
Meeting audio recordings	Playback, and sharing when you choose to share
Transcripts, summaries, action items	Viewing and searching your meetings. A copy of your transcripts is also kept on our server (see Section 4).
App settings and permission choices	Remembering your preferences
Face ID / fingerprint	Unlocking the app. Alexi-Assistant never sees or stores your biometric data. Your phone's operating system handles it and only tells Alexi-Assistant "unlocked" or "not unlocked".

Speech recognition happens on your device:

iPhone: Apple's speech recognizer, set to on-device-only mode.
Android: an offline speech model (Vosk). The first time you use it, the app downloads the model file from its publisher's website (alphacephei.com). That website sees your device's IP address during the download.

4. What is sent to our server

To provide live transcription and speaker names, the app sends the following to our server while you record a meeting or set up voice recognition:

Data	Why
Short pieces of meeting audio (audio samples)	Working out who is speaking (speaker separation). The audio is processed in memory and is not stored on our server.
Voice characteristics ("voice vectors") of each speaker in a live meeting: a numeric summary of how a voice sounds	Telling speakers apart during that meeting. Held only in server memory for that meeting and never stored.
A 15-second sample of your voice, when you set up voice recognition (Settings → Voice Calibration)	Turned into your voice profile (a voice vector), then discarded. The sample itself is not stored.
Your voice profile	Recognising your own voice and labelling it "You". Stored on our server, linked to your device ID.
Text recognised on your phone, with timings	Building the live transcript. Stored on our server, linked to your device ID, as a backup of your transcripts. This text includes what other people in the meeting said.
Speaker names you type in, and attendee names from your calendar invite (only if you allow calendar access)	Labelling speakers. Stored on our server with your transcripts, linked to your device ID. These are often other people's names.
A random device ID created by the app	Keeping your data separate from other devices. It is not linked to your name or phone number.
App state (for example "app went to background") and device platform (iOS or Android)	Keeping recordings reliable when you switch apps
Your IP address and request details (for example which feature was used and when, and sometimes your device ID)	Logged by our server for security and troubleshooting, kept for 30 days

Voice vectors can count as biometric data under some US state laws (for example Illinois, Texas and Washington). We use them only to tell speakers apart within your meetings. We never use them to identify you to anyone else, and we never sell them. Vectors of the speakers in a live meeting are never stored. Your own voice profile is kept until you withdraw consent or delete your data, but never longer than 3 years after you last used the app. After that it is deleted automatically, as Illinois law requires.

Before Alexi-Assistant creates your voice profile, it asks for your consent in the app (Settings → Voice Calibration) and records when you agreed. You can withdraw consent at any time in Settings → Voice Calibration → Withdraw consent. This deletes your voice profile from your phone and from our server. The app only creates a voice profile for your own voice, never for other people.

Our server and database run on Amazon Web Services (AWS) in the United States (us-east-1, N. Virginia). Database backups are also kept on AWS in the same region. Data is sent over an encrypted connection (HTTPS), and the database and its backups are encrypted at rest.

5. Permissions Alexi-Assistant asks for

Every permission is optional. If you say no, only the related feature stops working.

Permission	Used for
Microphone	Recording meetings and setting up voice recognition
Speech recognition (iPhone)	Turning speech into text on your phone
Calendar (read only)	Suggesting attendee names for speakers
Face ID / fingerprint	Locking the app
Notifications (Android)	Showing that a recording is in progress. On iPhone this appears as a Live Activity on the Lock Screen and needs no permission.
iCloud Drive / Google Drive	Encrypted backups to your own cloud account

You can change these at any time in your phone's Settings.

6. Cloud backup

If you turn on backup, Alexi-Assistant encrypts your meeting audio recordings, transcripts, summaries, action items and voice profile on your phone (AES-256) before saving them to your own iCloud Drive (iPhone) or Google Drive (Android).

The encryption key is stored in your phone's secure storage: iCloud Keychain on iPhone, Android Keystore on Android. On Android, so that you can restore on a new phone, a copy of the key is also kept in a hidden app folder in your own Google Drive. That means anyone who gets into your Google account could read your backups, so protect that account well.

We have no access to your backups or your key. Apple's and Google's own privacy policies apply to their storage services.

We do not sell or rent your data, and we do not share it for advertising.

We only share data with:

Amazon Web Services (AWS): hosts our server, database and database backups.
Anyone you choose to share with: for example when you use "Share audio" or "Share transcript as PDF".
Authorities, if the law requires it: only in response to a valid legal request.

We do not use analytics, advertising or crash-reporting services.

8. How long we keep data

On your phone: until you delete it or uninstall the app.
On our server: audio is never stored, and neither are the voice vectors of the speakers in a live meeting. Transcripts and your voice profile are kept until you delete them (Settings → Your Data → Delete my data, or by emailing us). If you stop using Alexi-Assistant, we delete them automatically 3 years after your last use.
Server logs: kept for 30 days.
Database backups: deleted data may remain in our encrypted database backups for up to 7 days before it is overwritten.
Backups in your cloud: until you delete them from iCloud Drive or Google Drive. "Delete my data" does not delete these; the app tells you how to remove them.

9. Your rights

Depending on your US state (for example California under the CCPA/CPRA, or Virginia, Colorado, Connecticut, Texas and others with similar laws), you can ask us to:

tell you what personal information we hold about you and how we use it,
correct it,
delete it,
give you a copy of it, or
limit our use of sensitive personal information (such as voice data). You can also withdraw your consent to voice data yourself in Settings → Voice Calibration → Withdraw consent.

We do not sell or "share" your personal information (as those words are defined in California law) and have not done so in the last 12 months. We will not treat you differently for using any of these rights.

You can delete your data yourself in Settings → Your Data → Delete my data. For other requests, please include your app's device ID (shown in Settings → Your Data), since there are no accounts and it's how we find your data. Contact us at dg-mobile-app-admins@myprimesquad.com. We'll reply within 45 days, as California law requires. If we refuse your request, you can appeal by replying to our answer.

You may also use an authorized agent to make a request on your behalf.

10. Security

We use encrypted connections, on-device encryption for backups, and restricted access to our servers. No system is perfectly secure. If a data breach affects you, we will notify you and the relevant authorities as the law requires.

11. Children

Alexi-Assistant is not intended for anyone under 18. In line with the US Children's Online Privacy Protection Act (COPPA), we don't knowingly collect data from children under 13. If you believe a child has used Alexi-Assistant, contact us and we will delete the data.

12. Changes to this policy

If we change this policy, we'll update the date at the top. For significant changes, including adding a feature that collects new kinds of data, we'll tell you in the app before the change takes effect.

13. Contact

MY PRIME SQUAD LLC
132 Elm Branch Rd
St Johns, FL 32259, USA
dg-mobile-app-admins@myprimesquad.com